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If the adjacent cells are occupied, Excel copies or “shoots” down the cell contents. In the second, not shown, you just double-click on the fill handle. In the first, shown above, you simply grab the fill handle and drag down or across. Once they are all selected, type the cell contents.Įxcel completes the entry in the cell you are typing into and immediately copies it into all of the other cells you selected.Īnother way to look at Ctrl+Enter is that Excel enters the contents into all cells simultaneously. The key is this: you must select all cells at once. I have a separate Ctrl+Enter post here, but here’s a brief summary.

You can also copy and paste multiple cells at the same time. The range you copy into must be in the same column/row as the cell you’re copying.Ĭtrl+D and Ctrl+R work on formulas, values and formatting. The first cell in your selection must be either the cell you are copying or the one just below / to the right of it. Second, if you include the cell you’re copying in your selection, then you can copy it down to an entire column of cells that you select - and there can even be gaps in the column that you select.Ĭtrl+R does the same thing except it goes to the right instead of down. There are two possible scenarios, and they are illustrated in the magic show above:įirst, if you select only the cell below the one you want to copy, it will copy down that cell’s value or formula.

But when they do fit, they’re lightning fast.īelow is a magic show - and after that the magic tricks are discussed.Ĭtrl+D copies and pastes downward in one quick shortcut. These magic tricks don’t fit every situation. Just use Ctrl+D, Ctrl+R, Ctrl+Enter or Autofill. Did you know you can copy and paste simultaneously in Excel?